Legal Copying & Duplication Services

At Pinnacle, we understand that legal copying and duplication services demand a level of precision that standard copy shops or office superstores simply cannot provide. That is why we proudly provide specialized legal copying and duplication services that are executed with meticulous attention to detail. We handle original documents with the utmost care, ensuring they are disassembled, copied, and reassembled in the same order and condition as they were received. As one of the few companies in New York that specializes in legal copying and duplication services and the only one on Long Island that caters solely to the legal industry, we recognize the importance of these services in the legal discovery process..

We understand that legal copying and duplication remain critical in the legal discovery process. Whether creating exhibit or witness binders, assembling court pleadings, or producing hard copies from digital files, paper production remains a crucial aspect of today's legal and business environments. In addition to legal copying, we also offer specialized services such as large format duplication, architectural drawings, CD and DVD duplication, color copies, presentation booklets, and exhibit enlargements.

Courtesy Copies

Despite the increasing popularity of e-filing, many judges still require a physical copy of court-filed documents to be submitted to their chambers. Attorneys also use the term "courtesy copy" to refer to copies of court-filed documents sent to other parties in the case and the official service copy. For instance, the filing party may mail a set of motion papers to opposing counsel as a courtesy after electronically filing and serving the documents through the court's e-filing system.

It's worth noting that the specific requirements for courtesy copies can vary from court to court and from Judge to Judge. For example, some judges may require multiple copies or have specific formatting and binding requirements. Therefore, it's always a good idea to review the local rules and procedures of the court to ensure that you're providing the appropriate courtesy copies in the correct format.

Pinnacle receives frequent requests for courtesy copies of motions from attorneys nationwide to file with New York courts. We can print and assemble your courtesy copy and hand-deliver it or ship it wherever you need.

Bates Stamping

Bates stamping, also known as Bates numbering, Bates labeling, Bates coding, or Bates branding, is a method of identifying and numbering documents for easy reference and tracking during the legal discovery process. The Bates stamp was named after Edwin G. Bates, a 19th-century lawyer who created the system to help organize documents in a case he was working on.

Originally, Bates stamps were physical rubber stamps that were manually applied to documents. The stamps typically included a sequential number, a prefix or suffix, and the production date. The stamp was placed on the paper in the lower right-hand corner, and each document page received a unique number.

Bates stamping has become an essential part of the legal discovery process. It provides a way to identify and reference specific documents during a case, making it easier for attorneys and other legal professionals to keep track of the evidence and arguments presented in court. It also ensures that all parties involved in a case are working from the same set of documents, reducing the likelihood of confusion and misunderstandings.

Bindery & Finishing Services

Legal documents can be bound in various ways to serve different purposes. Courts have their own specific requirements for how briefs, appendices, and other legal papers should be presented, and failing to meet those requirements could harm your case or your relationship with the judge. An inadequately bound brief that won't lie flat or can't withstand manhandling it may receive moving through the judiciary process is unlikely to work in your favor.

At Pinnacle, we offer serval different types of binding and finishes to meet your specific requirements. Each method has advantages and disadvantages, so choosing the correct bind for your document is essential.

Velobind

Created specifically for the legal industry due to its permanent and tamper-proof bind, Velo binding is the most secure of all binding methods. It serves well for large books fitting up to 750 pages in a single bind! In a Velo-bound book, there is a set of heat-sealed, hard plastic binding strips which permanently lock each page in place, and the only way pages can be removed is to rip them out. Just as well, this kind of bind offers a sleek, professional look. With the Velo bind, professional and attractive results are easily attained every time. And as a bonus, this kind of bind is relatively easy to mail and file. However, there are no last-minute changes for this kind of bind.

GBC Binding

GBC binding refers to a type of binding method that uses plastic comb-like spines to hold the pages of a document together. The name "GBC" comes from the company that first introduced this type of binding, General Binding Corporation. In GBC binding, holes are punched into the edge of the pages, and the plastic spine is inserted through the holes to hold the pages together. The spine can be customized in various colors and sizes to match the document and provide a professional finish. GBC binding is a popular and cost-effective binding method for various documents, such as reports, manuals, and presentations. However, editing or adding pages can be difficult once a document is GBC bound. If you need to make changes, you may need to disassemble and re-bind the entire document. These binds are also not intended to hold more than 425 pages in their largest size.

Wire-O Binding

Twin-loop, double-loop, double-o or duo-wire binding, otherwise known as Wire-O, is a traditional method of binding that utilizes an uninterrupted hinge of double wire loops to fasten pages together. Wire-O binding is intended to secure the pages so they cannot be modified without unbinding the entire book. Books bound this way can lie flat, and their pages can turn a full 360°. Wire-O binding is the optimal solution for businesses seeking to produce books with a professional and refined appearance. This binding method provides a sophisticated and polished appeal that surpasses all other traditional binding methods. If you need to make changes, you will need to disassemble and re-bind the entire document. Also, this bind has a maximum sheet capacity of 265 pages.

Spiral Coil

Spiral coil binding, also known as plastic coil binding, is a binding method that uses a continuous plastic coil, usually made of PVC, to bind the pages of a document together. The plastic coil is inserted through small holes punched along the edges of the pages and then crimped at each end to secure it. Spiral coil binding allows the pages to lay flat and accommodate documents of varying thicknesses. It is commonly used for reports, manuals, and other documents that must be opened and closed frequently. If you need to make changes, you will need to disassemble and re-bind the entire document. Also, this bind has a maximum sheet capacity of 400 sheets.

3-Ring

The classic 3-ring binder is not just a relic of your old school days. It is also a staple of the legal profession when documents need to be easily added or substituted, as is often the case with last-minute exhibit binders. This bind offers no sense of permanence whatsoever, but the ease of a manual open and close, along with most of our familiarity with it, makes the 3-ring bind a choice we all know and love. Available in almost any size you might need, its largest size can hold upwards of 950 pages. This bind is not ideal for legal briefs or motions because it is not a professional or formal method of presenting legal documents. Additionally, it can make it more difficult for court staff and judges to handle and store the documents.

2-hole punch

The 2-hole Acco punch consists of metal prongs that extend from its base to puncture the paper. These prongs are arranged to create two evenly spaced holes when the punch is pressed down onto the paper. Once the holes are made, the prongs can be retracted back into the punch's base for storage. This type of binding allows for easy modification and reassembly of the document. However, the drawback is that the document is less secure than other types of binding and is more prone to breaking.

Tape Bind

A tape bind is a binding method that uses a strip of cloth or paper tape to hold the pages of a document together. The tape is typically applied to the document's spine and wrapped around the pages to create a binding. This type of binding is often used for books, reports, and other documents that require a more professional appearance than a simple staple or paper clip can provide. The tape binding comes in various colors and materials, including cloth, paper, and plastic, allowing for final product customization. Tape binding is also relatively inexpensive and easy to do, making it a popular choice for small businesses, schools, and individuals who need to create professional-looking documents on a budget. This type of binding is mandatory for appellate courts and is used explicitly for appellate briefs.

Hand Delivery & Shipping

Pinnacle Discovery Solutions takes great pride in offering white glove 24/7, on-call hand pick-up and delivery service. However, as we all have come to know too well, the COVID-19 pandemic rendered such hand-to-hand deliveries problematic. To curtail these issues, Pinnacle began shipping all kinds and quantities of documents — not just in New York but all over the country! If you can send us the shipping label, you can receive your legal documents wherever needed. Pinnacle also offers shipping and delivery service to the opposing counsel.

Smart Color Printing

Copier Machines that scan pages for copying often mistakenly categorize black & white or grayscale pages as color, resulting in unintended appearances and higher costs (usually three times the cost of black & white per page). However, Pinnacle Discovery Solutions ensures that customers are not taken advantage of. Our Smart Color process carefully examines each page to identify and replicate colors as intended accurately. We also have the option to print only necessary photos, graphs, and charts in color to maintain the document's integrity. With our Smart Color process, you can trust that Pinnacle will never overcharge you for color copies when black & white suffices.